The UHCL Travel Group has been in operation since October 1997 and was established to provide UHCL employees with efficient and improved travel services. We take care of most of your business travel needs, from reservations to reimbursement. The following information is provided as a resource to UHCL business travelers. This site contains documents on travel policies, latest travel news, contracted travel vendors, forms, and links to outside sources of travel information.

Important to Know Before You Travel

When traveling on University business, you will most likely spend money on airfare, hotels, meals, and other incidental items, such as business phone calls, and cab fares. Subject to your department's approval, the University will reimburse you for some of these expenses. However, for others it will not. Examples of some of the non-reimbursable items would include:

• Pay TV and video rentals
• Personal entertainment such as attending a professional sports event
• Personal phone calls
• Health club fees
• Domestic car rental collision and damage waiver (CDW) insurance
• Personal injury (PI) insurance coverage.

The Traveler should assume that any item not specifically addressed in the Texas Travel Allowance Guide is not allowed as a University travel expense. You should be familiar enough with the Travel Policy to be aware of what can and what cannot be reimbursed.

Note: Individual units (e.g., schools, departments, institutes, divisions) have budgetary oversight for travel expenditures and therefore may establish travel procedures which reduce allowable expenses to a level below that available through the University policy.  Research Administration may also require a greater degree of documentation for expenses than the University policy.  Therefore prior to taking a trip, travelers should consult with the Travel Office for documentation requirements.

Top of page

Usablenet Assistive is a UsableNet product. Usablenet Assistive Main Page.