Policy No. ULC.1997.008
5.1 Coverage. Any regular non-exempt position that requires an employee to work late shifts as defined by policy on a continuing or rotating basis will be designated a shift position. An employee working in a position so designated will be paid shift differential pay for shift hours actually worked. Part-time and temporary employees, including students working in positions for which student status is a prerequisite for employment, are ineligible for shift differential pay.
5.2 Shift assignment. An employing department may determine that a regular non-exempt position should be assigned to either the evening shift or the night shift if such assignment will improve the efficiency and effectiveness of department operations or services. When such a determination is made, the employing department will notify the Office of Human Resources and provide an updated position description and Position Request Form (PRF) officially designating the position as a shift position. The Office of Human Resources will advise the employing department of the proper rate of shift differential pay for the designated position.
5.3 Shift differential earnings code. When shift differential pay is authorized, each timesheet must be properly coded to indicate shift differential to be paid for shift hours actually worked. Shift differential codes for employee timesheets, for both regular time and overtime work, are as follows:
(056) Evening shift; (057) Evening shift-OT;
(058) Night shift; (059) Night shift-OT
5.4 Coding timesheets to generate differential pay. On a blank assignment line on the timesheet, enter the number of hours the employee worked that qualify for shift differential pay. Enter the appropriate shift differential earnings code in the “Code” clock for the shift differential assignment. Total the shift hours worked in the “Total Hours” column block for the shift differential assignment.
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