2.1 GENERAL STATEMENT

These guidelines and procedures are applicable to all funds administered by the University of Houston-Clear Lake. All expenditures of the University shall be consistent with applicable State and Federal laws and regulations; any restrictions, rules, or regulations placed on the use of the funds by donors and granting or contracting agencies; and, prudent management practices. In addition, all expenditures from University funds must be reasonable and necessary for carrying out the programs and activities of the University, and shall be documented in a way that clearly substantiates such responsibility to all of our constituencies.

In accordance with good business practices, the university requires departments to reconcile accounts on a monthly basis. As a consequence, charges, encumbrances, reallocations, and corrections should be processed by all units within 90 days of the transaction date. At the end of the fiscal year, the time frame is shortened to meet the end-of-year processing cycle.