Drop/Withdrawal and Refund Information

DROP/WITHDRAWAL AND REFUND INFORMATION

Once students have registered and paid tuition/fees for a course section, they are considered enrolled in that course until they have officially dropped it or received a grade. Simply not attending class will not automatically terminate students’ enrollment in courses. Stop Payment on the tuition/fees check does not serve as a withdrawal. Students who stop attending class without first officially dropping the course will be graded in the course according to the work completed.

Dropping a course or withdrawing from all courses can be processed through UHCL Telephone Registration System (281-212-8425) or
E-Services: www.uhcl.edu/records/eservices. Written requests to drop or withdraw may be faxed to 281-283-2530 or mailed to the Office of Academic Records, University of Houston-Clear Lake, 2700 Bay Area Blvd., Houston, TX 77058. 

Drops/Withdrawals become effective the date that the drop is processed through UHCL Telephone Registration System or E-Services, or the written notification is received in the Office of Academic Records. The effective date becomes the official date of the drop or withdrawal for all matters relating to university business. The student assumes responsibility for letters requesting a drop or withdrawal that are delayed or not delivered. Drop/Withdrawal requests received after the deadline will not be processed. 

Student services and privileges, including library services and use of computer labs, terminate when a student cancels his/her registration or withdraws from the university. Students receiving financial aid are advised to contact the Office of Financial Aid prior to making changes in their enrollment status.

Class days are counted from the first official class day of a semester or summer/fall session, and include weekdays and Saturdays. Refunds will first be applied to outstanding obligations. All refunds will be processed and reimbursement will be done through the UHCL OneCard unless method of payment was by credit card. If payment was by credit card, then reimbursement will be refunded back to the credit card.

UHCL OneCard

As of Spring 2008, all non-credit card refunds will be processed by HigherOne™ via the UHCL OneCard, not the University Cashier’s Office. The UHCL OneCard is now the official refund disbursement card for the university. Students will need to activate their card and choose one of three refund delivery methods: Easy Refund (direct deposit to a new free checking account and debit card), an electronic transfer to an existing bank account, or a paper check. The UHCL OneCard can currently be used on campus at the Bookstore, the Dinning Hall, or at the Cashier’s Office to pay your college tuition and fees. Each student will receive a UHCL OneCard, which will be mailed directly to the student’s mailing address on file with the university. For questions and information about the UHCL OneCard, visit www.UHCLOneCard.com or contact the Student Assistance Center at 281-283-2722.

Cancellation Refund

If you cancel your registration by withdrawing from all of your classes before the first official day of classes for a summer/fall session or summer/fall semester, you are entitled to a full refund of tuition and refundable fees minus a $15 administrative fee.

Withdrawal Refund

Students who officially withdraw from all of their classes on or after the first official class day may be eligible for a partial refund of tuition and refundable fees, according to the following schedule.

Withdrawal Refund

SUMMER         
9 Week Session      100%       Prior to June 9
(Regular)                  80%        June 9-11
50%        June12-14 (no refund after June 14)
8 Week Session      100%       Prior to June 16
80%        June 16-18
50%        June 19-21 (no refund after June 21)
1st 5-Wk Session    100%       Prior to June 9
80%        June 9
50%        June 10 (no refund after June 10)                 
2nd 5-Wk Session   100%       Prior to July 14
80%        July 14
50%        July 15 (no refund after July 15)
1st 4-Wk Session    100%       Prior to June 16
80%        June 16
50%        June 17 (no refund after June 17)
2nd 4-Wk Session   100%       Prior to July 14
80%        July 14
50%        July 15 (no refund after   July 15)
1st 3-Wk Session    100%       Prior to June 9
80%        June 9
50%        June 10 (no refund after June 10)
2nd 3-Wk Session   100%       Prior to June 30
80%        June 30
50%        July 1 (no refund after July 1)
3rd 3-Wk Session    100%       Prior to July 21
80%        July 21
50%        July 22 (no refund after July 22)

FALL      (08/25/08 - 12/13/08)
(Regular Session)    100%        Prior to August 25
80%        August 25-29
70%        August 30-September 5
50%        September 6-11
25%        September 12-17
(no refund after September 17)

8 Week I Session     100%       Prior to August 25
80%        August 25-27
50%        August 28-30
(no refund after August 30)

8 Week II Session    100%       Prior to October 20
80%       October 20-22
50%       October 23-25
(no refund after October 25)

Drop Course Refunds
The refund policy for dropped courses differs from the refund policy on total withdrawals. Students who drop classes on or before the 12th class day of a fall or spring regular session or on or before the fourth class day of a spring, summer or fall session lasting less than 10 weeks and who remain enrolled in the university for that semester may be refunded the applicable tuition and fees for classes dropped.  Refunds will be prepared and mailed by the cashier’s office to the student’s address of record.

The last day to receive a refund for dropping a course (and maintaining enrollment in at least one course for the remainder of the semester):
SUMMER
9 Week Session June 12
8 Week Session June 19
1st 5-Wk Session June 12
2nd 5-Wk Session July 17
1st 4-Wk Session June 19
2nd 4-Wk Session July 17
1st 3-Wk Session June 12
2nd 3-Wk Session July 3
3rd 3-Wk Session July 24
FALL    
8-Week I Courses  August 28
Regular Spring Courses  September 8 
8-Week II Courses October 23 

Drop/Withdrawal - No Refund
The last day to drop or withdraw without grade penalty:
SUMMER
9 Week Session July 17
8 Week Session July 17
1st 5-Wk Session June 27
2nd 5-Wk Session August 1
1st 4-Wk Session July 1
2nd 4-Wk Session July 29
1st 3-Wk Session June 19
2nd 3-Wk Session July 11
3rd 3-Wk Session July 31
FALL    
8-Week I Courses September 23
Regular Fall Courses  October 27
8-Week II Courses  November 18

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